New Research: How healthcare CIOs are shaping AI’s role in patient care and operations
The AMC had maximized their EHR features and invested in LeanTaas’ iQueue product in an attempt to drive surgical growth and optimize their entire perioperative scheduling process. After trying these solutions, they did not achieve their desired results, so they turned to Qventus.
This health system selected the Qventus Surgical Growth Solution to achieve three key goals: increase OR access, improve da Vinci asset utilization, and generate strategic surgical growth.
The solution optimizes every moment in your ORs—releasing block time down to the hour, maximizing robotic access and utilization, and even shaping surgical demand with our strategic control panel—all to ensure your white space is used the way you intended.
Capacity Assistant: Proactively engages surgeons and schedulers to incentivize block release weeks in advance of auto-release. Qventus ML models predict with high confidence which partial or full blocks are unlikely to be used up to a month in advance and send schedulers timely and actionable emails to release those blocks, ultimately helping to increase their utilization scores.
Clinic Scheduler Assistant: Surgeons and their schedulers can view relevant OR time in seconds in an intuitive interface without having to log in to the EHR. Qventus algorithms intelligently predict the wheels-in to wheels-out case length based on the surgeons’ past performance, CLE trends at the surgeon and department level, time of day, and more, allowing the prioritizing and requesting of available surgical slots.
Strategic Marketing Assistant: Automatically market time to surgeons who are the best fit based on practice patterns, past booking behavior, case mix, average case lengths, and more Qventus AI and ML models continuously calculate a fit score for all surgeons for all available open time and prioritize the health system’s strategic objectives, such as growing targeted service lines or improving robotic utilization.
Robotics Assistant: Integrated into your EHR, our team of AI assistants work 24/7 in the background to ensure every moment of your robotics capacity is used as intended. Assistants automatically remove non-robotics cases from robotic rooms, and preferentially market white space to da Vinci surgeons for procedures that are aligned with your strategic growth goals.
Site of Care Optimization: Enhance operational efficiency
of your main operating rooms by helping your organization strategically place lower acuity cases and procedures to your outpatient ASCs. By shifting cases to your ASCs, you’ll gain optimal availability in your main ORs for more complex and higher acuity patients.
Simplifying surgical scheduling: Qventus’ digital booking interface, TimeFinder, enables schedulers to easily find open time slots. The software determines the best-fit slots for any given case—factoring in things like day of week, time, the type of room and any special equipment needed, duration of procedure, and more—and offers a list of available slots that most closely fit the criteria. The clinic scheduler can book the time and submit the case request information with just a few clicks.
Improving block time utilization: Machine learning algorithms learn from a surgeon’s historical practice patterns and use that data to predict, up to a month in advance, time within each surgeon’s block that is unlikely to be used. When the system identifies a slot with a significantly high probability of going unused, it sends an automated “nudge” to the surgeon’s scheduler, requesting a release of the slot. To incentivize the release, the nudge includes a calculation of how much the release will improve the surgeon’s block utilization rate.
Proactively filling unused slots: Under a manual process, unused slots are often filled with the first available procedure, rather than the most appropriate one. The Qventus Perioperative Solution’s Available Time Outreach functionality analyzes the characteristics of available slots, matches them with surgeons’ predicted needs, then offers the best-fit slots via email to the surgeon who’s most likely to use it and who also represents the highest value to Banner Health. The scheduler can accept or decline with a few clicks. If they decline, the system automatically moves to the next most likely candidate.
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Ut blandit pulvinar volutpat. Cras egestas sem turpis, non accumsan justo cursus viverra. Proin ipsum arcu, dignissim a enim eu, tristique eleifend orci. Etiam commodo dignissim nisi, sed finibus metus auctor in. Nulla venenatis porttitor risus non pretium. In rhoncus tempor mauris. Orci varius natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus.
Ut blandit pulvinar volutpat. Cras egestas sem turpis, non accumsan justo cursus viverra. Proin ipsum arcu, dignissim a enim eu, tristique eleifend orci. Etiam commodo dignissim nisi, sed finibus metus auctor in. Nulla venenatis porttitor risus non pretium. In rhoncus tempor mauris. Orci varius natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus.
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